Virtual Document Safe Storage
Virtual document storage is the conversion of physical files into electronic documents that can be shared, accessed and stored. It will reduce the amount of space needed for physical documents and improve security by locking certain parts of a file to specific users.
Online storage systems are especially beneficial for companies that handle huge quantities of paper. Paper documents can be difficult to keep track of and protect without robust security systems and a lot of admin-intensive checkout processes, and are often more susceptible to being stolen or destroyed in a disaster like a fire. Electronic files are easier to track and less likely to be lost. They also resist more damage.
Egnyte Governance Guide
A virtual document is an Documentum object that is composed of component files. Component files could be in various file formats. The logical order of components is defined by the virtual document author. This order can differ from the logical ordering of the files within the folder-based grouping system like a traditional file-folder structure. If the logical order of components changes, the entire virtual document needs to be re-ordered to reflect these changes.
While all businesses can benefit from implementing an online storage system, those that have a tradition of paper-based operations, such as accountants and law firms can notice significant improvements in productivity when they implement one. With proper safeguards in place the secure online document storage system can protect your information from hackers and keep your workflows running smoothly.